Vendor Applications for the 2019 Nashville Pride Festival are closed and the waitlist is full.
Applications for 2020 will open December 1, 2019.
Every year the festival features over 200 vendors featuring local not for profits, artists, businesses, and great food.
Saturday June 22, 2019 (10 am-9 pm)
Sunday June 23, 2019 (12 pm-6 pm)
Public Square Park, Downtown Nashville
3rd Ave and Union at the foot of City Hall
ABOUT THE EVENT
Nashville PRIDE is the largest LGBTQ event in Tennessee. The event brings together an estimated 40,000+ people to enjoy an extensive vendor marketplace, Pride Parade, food vendors, entertainment, and much more.
VENDOR MARKET HOURS
Saturday: 10:00 am-9:00 pm
Sunday: 12:00 pm - 6:00 pm
Vendors are to operate for the full duration of the Nashville Pride Festival.
Other Important Dates
January 22-25--First round of notification emails will be sent to vendors who applied by Monday January 21st.
February 19-22 --Second round of applications will be reviewed/notification emails will be sent to vendors who applied between January 22nd - February 18th.
Vendors applying after February 18th will be added to the waitlist.
April 19-- Payment deadline for vendors
April 23-26--Last round of applications/Waitlist Vendors will be reviewed/notification emails will be sent to vendors who applied between March 19 - April 22nd/waitlist vendors
April 27th--Waitlist Payment deadline for vendors
Not For Profit Table (Nashville Pride provides a 10' x 10' space, 1 6' table, and 2 chairs) $300
Not For Profit Booth Space (Nashville Pride provides a 10' x 10' tent, 1 6' table, and 2 chairs) $400
Artist/Local Artisan Business (Nashville Pride provides a 10' x 10' space) $400
Business Booth Space (Nashville Pride provides a 10' x 10' tent, 1 6' table, and 2 chairs) $850
Food Vendor/Truck (Nashville Pride provides space) 15% of gross sales at the event
--Nashville Pride will collect a non-refundable deposit of $750 upon acceptance into Nashville Pride. At the end of the event, prior to load out, food vendors will need to provide a gross sales report. In the event 15% of your gross sales exceeds the deposit amount, you will receive an invoice for the remaining balance. Failure to provide your sales report at the end of the event will result in denial of applications for future events.
--Example: You will provide a non-refundable $750 deposit prior to the event. If your gross sales are $6,000 (15% of $6,000= $900), you will receive an invoice for an additional $150. If your gross sales are $5,000 (15% of $5,000= $750), you will not receive an additional invoice.
**Each vendor fee includes (6) entrance bands per day into Nashville Pride Festival. You will be able to purchase additional entrance bands at a later date. These bands will be sent approximately 3-4 weeks prior to the event to the mailing address you provide us in the form below
**Upon acceptance, you will have the option to purchase a 10' x 20' booth space. 10' x 20' booth spaces are limited.
**Add $100.00 if you need electric (deadline for requests is April 19, 2019)
**Add $100.00 if after April 19, 2019
Vendor Type Description
Not for Profit* Non-profits must be a registered 501c3.
Local Artisan Business* A Local Artisan Business is considered a locally owned and operated business that sells items handcrafted by other artisans.
Artist* Individuals who hand-make/handcraft the items they will offer at the event.
Artist categories are used by Nashville Pride as a tool to ensure vendor diversity at the event. Please find descriptions of media categories below:
Candles: Personally concocted scent profiles and hand-poured candles and wax melts
Ceramics: All original clay and porcelain work other than jewelry is accepted in this category. No machine-made or mass produced work is permitted.
Clothing: Hand-sewn articles of clothing by you.
Digital Art: This category includes any original work for which the original image, or the manipulation of other source material, was executed by the artist using a computer. Traditional photographs taken through a digital media should apply in the photography category.
Drawing: Works created using dry media including chalk, charcoal, pastels, pencil, wax crayon, etc. or from the fluid medium of inks and washes applied by pen or brush are to be entered in this category.
Fiber: All work crafted from fibers including basketry, embroidery, weaving, leatherwork, tapestry and papermaking. This can be wearable or non-wearable.
Glass: No forms of mass production are permitted. Mass produced glassware vendors should fill out the Local Business Vendor Form.
Health/Beauty: Beauty (skincare, make up, etc) products hand-made and concocted by you. No mass-produced products are allowed.
Jewelry: All jewelry whether the work is produced from metal, glass, clay, fiber, paper, plastic or other materials must be entered in this category. No commercial casts, molds or production studio work is allowed.
Metalworks: Includes all non-sculptural, non-jewelry works crafted from metals. No production studio work is allowed.
Painting: Works created in oils, acrylics, watercolor, etc. are in this category.
Paper Making/Book Arts: Hand-binded journals, notebooks, etc.
Photography: Photographic prints made from the artist’s original image, which have been processed by that artist, or under his or her direct supervision, are included in this category.
Printmaking: Printed works for which the artist’s hand manipulated the plates, stones or screens and which have been properly signed and numbered as a limited edition may be entered in this category.
Sculpture: Three-dimensional original work done in any medium.
Wood: Original works in wood that are hand-tooled, machine-worked, turned or carved are accepted in the wood category.
Business* Corporate or Local Business vendors who will use their booth space for promotional purposes or sell mass-produced items
Food Vendor/Truck* A vendor who intends to sell food and beverage items for Nashville Pride attendees to consume at the event.
PLEASE NOTE: MARKET VENDORS(OUTSIDE OF SELECTED FOOD VENDORS) ARE PROHIBITED FROM SELLING OR GIVING AWAY FOOD AND BEVERAGES (INCLUDING WATER). PLEASE BE SURE TO READ THE ENTIRE MARKET AGREEMENT FOR OTHER RESTRICTIONS.
Questions can be sent to email@example.com
Vendor Market Agreement / Rules & Regulations
The undersigned vendor (“Vendor”) agrees to be bound by each and every of the terms set forth herein and the terms and representations set forth in the Application, which is incorporated herein by reference as though fully set forth. If the Vendor violates any term of this agreement, Nashville Pride and/or the authorized agents of the festival may within their sole discretion and at any time (1) terminate this agreement, (2) require Vendor, immediately upon notice of violation of this agreement, to cease operations and vacate the premises, and (3) forfeit any and all fees paid for the right and privilege of participating. This agreement represents the entire agreement between Nashville Pride and the Vendor and may not be amended without the mutual consent of both parties set forth in writing and signed by authorized representatives of Nashville Pride and the Vendor.
1. Nashville Pride agrees to provide each Vendor with an assigned 10’x10’ space(s).
2. Vendor agrees to obey all rules and instructions as directed by the Festival Director during the festival weekend. Any failure to strictly adhere to such rules or instructions may result in the immediate termination of this agreement and immediate forfeiture of any and all fees paid to Nashville Pride.
3. Vendor hereby acknowledges its liability, and agrees to compensate Nashville Pride, for any damage(s) caused by, including but not limited to, its representatives, agents, employees, volunteers, members, vehicles, equipment, materials and objects to the environs and infrastructure of city or private propriety which causes Nashville Pride to pay for repair, replacement, or other remuneration to the Metropolitan Parks Department and/ or Nashville-Davidson County Metropolitan Government for such damage to the environs or infrastructure.
4. As a courtesy to other vendors and festival participants, any amplified sound or loud noise from Vendor’s space is prohibited.
5. Nashville Pride reserves the right to prohibit, within any booth or on the festival grounds, the display, advertisement, or other promotion of any business, company, or organization which may be in conflict with a current sponsor. Any questions concerning current sponsors should be directed to the Festival Director prior to the event.
6. Vendor shall not display, offer for view or sale any illegal or contraband items. The laws of the State of Tennessee and local ordinances of the Metropolitan Government of Nashville – Davidson County shall control. Vendors shall not display, offer for view or sale any items that are unlicensed and/or copies/interpretations of licensed or registered items at any site or operation of the 2019 festival.
7. Vendor understands and agrees that the Nashville Pride Festival is intended to be, and at all times shall be, a family friendly event.
8. Vendor shall not sublet its space without express written consent.
9. Vendor acknowledges and understands that it is solely responsible for the collection of any sales or use taxes and shall in no way hold Nashville Pride or its representatives responsible for any type of permits other than for the festival itself.
10. No refunds shall be given due to cancellation or interruption of the festival for reasons beyond the control of Nashville Pride. These reasons include, but are not limited to weather, acts of God, acts of terrorism, or governmental intervention.
11. Vendor is solely responsible for the security for all its items at the festival location at all times.
12. Nashville Pride makes no representation or guarantees towards actual festival attendance.
13. Vendor understands that Nashville Pride has no control over weather, acts of God, acts of terrorism, or governmental intervention, or any other cause that may prevent, and or interrupt, the festival weekend, and participants shall not hold Nashville Pride harmless for any losses that could arise because of such event.
14. We reserve the right to place Vendors in booth locations at the complete discretion of Nashville Pride. Nashville Pride shall have sole and complete authority to place the participant in any location contained in the Market Place, irrespective of the participant’s request.
15. Vendor upon vacating its space(s) shall ensure that such space shall be free of any and all trash and refuse with such being placed in the appropriate containers. Failure of the Vendor to clean their space may result in future refusal of Vendor application.
16. Vendor certifies that it maintains adequate liability insurance to cover any and all occurrences which may result in the damage or injury to any person or thing within the confines of the Vendor’s space or as a result of the Vendor’s actions at the festival.
This agreement has been read, understood and entered into freely, voluntarily and absent of duress by the parties signed below. This agreement shall become effective upon execution by both the participant and Nashville Pride.